Library: Mail Merge
We have put together some helpful information to turn your Charms LBL file into labels using Microsoft Word Mail Merge.
- Open a new Microsoft Word document
- On the toolbar select "Mailings"
- Select "Start Mail Merge"
- On the drop-down that appears, select the "Step by Step Mail Merge" option
- Select a document type (Labels)
- Press “Next: Starting Document”
- Select a starting document (Change Document Layout)
- Select “Label Options”
- Select the type of labels you will be using (it will remember this for your next usage)
- Press “Next: Select Recipients”
- Select “Select Recipients” (Use an existing list, the LBL file you have)
- Select “Use an existing list” (Select browse and find your LBL file)
- A box will come up that says “Mail Merge Recipients” press the OK button
- Press the “Next: Arrange your labels”
- Select “Arrange your labels” (Select more items)
- A box will come up that says “Insert Merge Fields”
- Highlight and press insert for any fields from your LBL file you want on the label (Press close when done)
- Put your mouse between the >><< and press your enter key to move the fields down a line
- Highlight “Field 2” (this will be the field that has your barcode *123456*)
- Select home (toolbar) > select the barcode font from the font drop-down
- If you want to adjust the size of fields (font) this is the time to do it. Highlight the field in box one, select your font size
- Click update all labels
- Press Next: Preview your labels
- Select Next: Complete the merge
- Press “Edit Individual Labels”
- Select OK when the box pops up
You are now in Microsoft Word and can adjust or add anything you would like to the labels.