Fundraiser: Collect & post a fundraising payment

Use the Collect & Post transaction when you have collected the money, want to post it, and assign student profit at the same time. Note that if you do not know student profit, you do not have to enter it in this transaction. You can enter it separately using the Enter Profit transaction.

1. On the Main Sections menu, click Finances, and then click Fundraising.
2. From the Select student list, select the student.

1. On the Enter Transaction tab of the student's fundraising ledger, click Collect & Post.
2. Review the date and change it if necessary. If you are entering several transactions for this date, you may want to make it the default, if so, click Default.
3. Select the fundraising activity you are working with.
4. Select one of the options for Paid By
   1. Cash
   2. Check

   3. Multiple items and fill in each check's information or you can enter "CASH" in the check number box. Use 

      

      to add additional checks. When finished, click 

      

      .  The total amount of the Multiple Items will appear in the Amount Turned Inbox.

   4. Your credit card processor
   5. Credit
5. If you are posting to an account ledger, for Post Money Received To, select your ledger.                  ***NOTE***  If posting payment for Your credit card processor, the payment will not post to your account ledger.  You will need to make a manual deposit once the funds are transferred from your credit card processor to your actual banking institute.  

6. If you want to add the receipt to a batch file for printing later, click 

   

   .

7. If you are using budget categories, select your category.
8. Deposit Group No. defaults to today's date. You can leave that or enter any reference number.
9. For Amount Profit:
   1. Cash or Check:  If you opted to have student profit computed (this is a setting in the fundraiser set up), Charms calculates the profit per the % given in the setup and fills in the Amount Profit field automatically.
   2. If you do not know the student profit amount at this time, you can always post it later using the Enter Profit transaction.
   3. Caution: Select Don't Post Profit only if the student does not receive profit credit. Profit credits are lost with this selection.
   4. Multiple Items: Does not automatically enter profit.  Type the dollar amount the student profited from the transaction in the Amount Profit box.
10. For Post Profit To, select the student ledger to post the profit to.
11. If posting to a trip ledger, select the trip.
12. For Notes, type information or instructions about the transaction.

13. When finished, click 

    

    .

For more information about Fundraising, see Fundraising Overview.