Fixed Payments: Set up fixed payments

The fixed payments ledger is designed to help you manage and collect payments for items with fixed costs such as marching fees, rental fees, cleaning costs, and supply costs.

1. On the Main Sections menu, click Finances, click Fixed Payments and then click Setup.

2. Click 

   

   .

3. To Enter Fixed Payment Name, type the name of the fixed payment.
4. For Enter Fixed Payment Amount, type the dollar amount of the fixed payment without the currency signs.

5. For Bill To, select an option and click 

   

6. .

   1. If you select Some Groups, select the group and click 

      

      .

   2. If you select Some Students, on the Select Student page, type the quantity for each student in the field next to the student's name and then click 

      

      . The Some Students option is the only option where you can bill students for multiple quantities of the same item. Note that quantity is not a dollar amount, it is the number of items.

7. If the fixed payment is a district instrument rental fee, select Inst FP.

The fixed payment bill is sent to the students according to your selection for Bill To. (step 5). You can see the bill in the selected student's fixed payment ledger, on the Applied Payments tab.

TIP: You can hover your mouse over the person icon 

to see who created the fixed payment and the date it was created.