Fixed Payments: Collect and post a student's fixed payment

PREREQUISITE: Before you can collect and post a student's fixed payment, you have to bill them for the item. If the student was not included in the billing selection when the fixed payment was set up, you can bill them individually. For information on billing a student individually, see Bill a student for a fixed payment.
  1. On the Main Sections menu, click Finances, and then click Fixed Payments.
  2. In the Select student list, select the student.
TIP: If you have many students, use the filter functionality to narrow down your search. See How does filtering work?
  1. On the Student Fixed Payments page, click the Payment History tab.

  2. Click 

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  3. For Select Fixed Payment(s), click the payment. If the student is paying for multiple fixed payments, hold your ctrl key and click each payment.
  4. Date Paid defaults to today's date. If you want to change it, click the date and select a new date.
  5. Amount Applied shows the total payment amount for all fixed payments selected. Choose the payment type. If check, enter the check number.
NOTE: Fixed payments are either paid in full or not paid. Therefore, Charms automatically calculates the entire payment and marks it as collected. To accept partial payments, post the payment to the student's miscellaneous ledger and when you have the full amount, transfer the payment to the fixed payment.
  1. Deposit Group No. defaults to today's date, you can change that if necessary.
  2. For Deposit To, select the applicable account ledger.
  3. If you are using Budget Categories, select your category.

  4. To add the transaction to a batch receipts file for printing later, click 

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  5. Enter Notes about the transaction.

  6. Click 

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