End of year checklist

Before running Charm's end-of-year process, we recommend the following steps:

• Reconcile your account ledgers 

• Reconcile your student financial ledgers
  • Run the Balances Due - Expanded report. Run this report without filters. (Finances>Reports>Balance Due Reports>Balances Due - Expanded)
  • Transfer available funds from the miscellaneous ledger to either the fixed payments (if you have the full amount for the fixed payment) or to the trip or fundraising ledgers.

• Reconcile your inventory, library, and uniform areas DO NOT GRADUATE STUDENTS OUT OF YOUR SYSTEM while you are working to return inventory, library, and uniform items.  If a student has outstanding items work with the student to get them returned.
  • Return Inventory Items
  • Return Library Items
  • Return Student Uniforms

• Back up your data
  • Export student information. (Students>Export to Excel)
  • Download account ledgers. (Finances>Account Ledgers>Download to Excel)
  • Run and save student financial statements. Run this report without filters. (Finances>Statements>Print Statements)
  • If you use Charm's online store, run and save the Sales by Shopper and the Order Report.

• Closing Options
  • Student Ledgers
    • Decide how to handle each student's financial information so you are ready to go when you start the end-of-year process. See End of year options for student ledgers to help with your decisions.
    • Decide how to handle each of your student forms.  See Advance Forms to help with your decisions.