Intro To End of Year Options for Closing The Student Ledgers

As you move through the end-of-year process, Charms presents you with options for handling student ledgers.

NOTE: If you have questions regarding the end-of-year options you should choose for your organization, please call us prior to closing the student ledgers.

Options for Fixed Payments, Trips, and Fundraising Ledgers

Bill: Takes the sum amount owed for an item and applies that amount to the students' miscellaneous ledgers in the next school year. The miscellaneous ledger for the next school year will have a rollover balance plus any line items from the end-of-year billing process. This option is available with both the Close and the Recreate options. However, it is not available for the Continue option as attempting to do so would result in double billing.

Close: Closes the ledger and clears out all items. Use this option if you are done collecting all the money for the year.

Recreate: Creates a clone of the item in the new year without copying financial assignments to members (students, chaperones). The item, such as a trip or a fundraiser, displays as a new item in the new school year.

Continue: Carries forward the ledger and all transactions in it. Use this option if you want to continue collecting funds in the new year.

Options for Miscellaneous Ledgers

Rollover: Charms sums up the miscellaneous ledger balance and creates an opening balance entry in the new school year. This is a one-line entry, no detail is available but it is archived. If you want detailed information, consider selecting Continue.

Continue: Carries forward the ledger and all transactions in it. Use this option if you want to see the details of the previous year's transactions.

Reset: Student balances are set to $0.00.